The Human Resources – Payroll module in FTS School is a comprehensive tool that digitizes the entire HR process, from managing staff records, teachers, and employees to attendance tracking and payroll calculation, ensuring accuracy, transparency, and time savings for the administrative, accounting departments, and school leadership.
Centralized HR Record Management
- Store complete information for teachers and staff: personal information, contracts, degrees, certificates, work history, salary increments, rewards – disciplinary actions, annual leave, etc.
- Attach scanned files of records, contracts, official decisions, and professional teaching certificates
- Easily search, update, print HR forms, or export reports as needed
- Manage organizational structure, departments, units, and job positions according to the school’s structure
Attendance Tracking – Work Time Monitoring
- Connect to time attendance devices or use online attendance via web/mobile
- Automatically summarize working hours, late arrivals/early departures, leave, compensatory leave, overtime, etc.
- Support flexible work shifts: administrative, boarding, duty, event shifts
- Track individual attendance, lateness, early departure, and leave
- Automatically aggregate attendance data for accurate payroll calculation, reducing manual errors
Automated and Flexible Payroll Calculation
- Directly link attendance, HR records, allowances, and deductions to calculate payroll automatically để tính lương tự động.
- Support multiple payroll types: time-based salary, contract-based salary, teaching hours, coefficient-based salary, position allowance, responsibility allowance, seniority allowance
- Customize payroll formulas according to each school or school system regulations
- Calculate bonuses, penalties, allowances, PIT deductions, and social insurance quickly, accurately, and transparently
- Automatically aggregate salary funds by department, unit, or educational level
Payroll Management & Electronic Payslips
- Support multiple payroll tables (teachers, administrative staff, security, boarding staff, short-term contracts, etc.)
- Easily approve and lock payroll tables by month or fiscal year
- Automatically send electronic payslips to staff via email or HR portal
- View, print, or export consolidated or detailed payroll reports by department, staff type, or work unit
Insurance, PIT, and Benefits Management
- Manage employee social insurance, health insurance, and unemployment insurance contributions
- Calculate and deduct personal income tax according to regulations; export tax declarations and forms compliant with tax authorities
- Track and calculate benefits such as maternity, sick leave, holiday bonuses, and annual leave
HR Reporting and Analysis
- Dynamic reports to quickly view headcount, staff turnover, salary costs by month/year, by team – department – unit
- Visual dashboards help management understand staff structure, salary costs, and work performance
- Export data to Excel or PDF for audits, financial settlements, or reporting to governing bodies
Online HR Portal
- Staff and teachers can log in to view attendance, payslips, request leave, and record overtime via web or mobile app
- School leadership can approve online and receive automatic notifications via email or Zalo
Integration with Accounting Software
- Payroll data, payables, and contributions are synchronized to the accounting software for fast, accurate posting and payment
See detailed features of FTS HRM – Payroll & Human Resources software here!